Doing Business In Nepal: Ins and Outs of Opening a Private School in Nepal

Education Rules, 2002, and amendments following it necessitate presenting seventeen different documents to establish and run a private school in Nepal.  The process to prepare all these documents involves reaching out to a number of government offices to get approvals. This article intends to talk of the time and cost factor associated with it, at length. A snapshot of the private school registration process is presented below: School Registration Process

Firstly, a school needs to be registered as a company and acquire a certificate that proves successful registration of a company which takes around 3 days and requires a registration fee in accordance to capital invested. But similar to other legal procedures in place in Nepal, common men fail to comprehend the technicalities, and turn to a law professional.  One usually hires an external lawyer which could take up to 5 days for a charge of Rs.5000-10000 as lawyer consultant fee. After obtaining registration certificate from the Office of Company Registrar, Personal Account Number (PAN) registration is required which adds up one more day.  Next is to obtain a recommendation letter from VDC/municipality.

In order to ensure the so-called “friendly competition,” it is necessary to obtain letter of approval from two similar schools which adds up more than a week. If we dig down a little into this requirement, this holds the potential to creating a syndicate, and a cartel in the education system in the country. For a person running a company, the lesser the number of competitors, the higher the prospect of profits. When law requires any new entrant to get permission from the existing players, the existing players can very well collude and bar new entrants from entering the industry. With possible new entrants at check, the existing players can then manipulate the fees, facilities, teaching standards and everything else that they are responsible for providing.

Coming back to the registration process, when the DEO calls for letter of application, one needs to submit the application form which costs RS.1000 along with all other stipulated documents before end of Poush (December). Within three months of submission of form, the DEO sends a school inspector to inspect the doc­uments and infrastructure of the said school, the school management board and other facilities to be provided by the school, who then, submits the report to the DEO. Once the decision is made, the DEO calls the founder of the school to officially grant  permission to operate said school, 30 days prior to the commencement of new session.

Thenafter, one needs to make a certain amount of security deposit at one of the stipulated banks. After submission of the deposit slip, the DEO gives the permission to establish and run the school. The total time consumed to obtain all the documents is 23-25 days and an additional 3 months (of waiting for a process that is concluded in 1 day) to acquire permission from the DEO, and the total cost incurred to register a school is minimum Rs. 56,000 and increases upon the type of school and level being registered.

However, DEO does not inform those schools which have not been granted permission to operate. One needs to follow up with DEO to know the verdict and the reasons for not granting approval are also not specified.

Interviews with school-heads during the research saw a number of them reflecting on the cumbersome and generally long process of opening a school with a sense of need for change. Instead of approaching OCR, DEO, VDC/municipality, SMC in order to collect documents, it would rather be easy if the government followed a one stop policy and made SMC as the only institution to grant the permission. The procedure of having to obtain letters of approval from the VDC and other schools is the most complained about step by the applicants as it is very time consuming and having to take approval letter from three places deems unnecessary.  Plus, it takes three months for the DEO to give its decision. It is also necessary to clear out issues on why a school is being rejected as it gives direction to where the applicant needs to reform in order to apply next year.

Deekshya Nakarmi

Deekshya Nakarmi is Communications and Outreach Assistant at Samriddhi, The Prosperity Foundation. She is a student of Development Studies.

17 thoughts on “Doing Business In Nepal: Ins and Outs of Opening a Private School in Nepal

  • October 17, 2015 at 12:17 pm
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    Dear Deekshya,

    Thank you for your valuable information. Now, as new constitution has made up, is there is any changes in the procedure of opening a new school.

    Mainly on following 2 points:
    1. Original documents ascertaining permanent source of finances intended for management of the school
    1. 2 letters of approval from similar schools in the given locality

    Waiting for your response.

    Regards
    Rajesh Thapa

    Reply
    • November 8, 2015 at 5:12 pm
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      There are no changes in the procedure. The changes will occur only after a new education directive has been passed.

      Reply
  • May 23, 2016 at 3:57 am
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    Can you please provide similar information for establishing a higher secondary school (+2 level)? That would be of great help.

    Reply
  • February 27, 2017 at 3:55 pm
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    How to register new private school according to new low? please guide us how to register school in private guthi and what are the document we should submit?

    Reply
  • March 19, 2017 at 5:01 pm
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    Hi,

    Please provide the new rules n regualation to open a new private school; as i heard that there is no permission will be pass to open a new school. But we can restart the closed school again.

    Reply
    • March 19, 2017 at 5:03 pm
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      we would like to open a school from kindergarten to till 9th standard

      Reply
  • March 22, 2017 at 10:47 am
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    Dear Deekshya,

    It’s little bit confusing for me that the infrastructure will be inspected by education inspector before getting the registration. But the construction lay out and other infrastructures for schools are different than the other which won’t be utilised fully for the other purpose. Investing high amount of money on infrastructure before the registration seems little risk.

    Appreciate your swift response.

    Reply
  • September 4, 2017 at 2:19 am
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    How to register new private school according to new low? please guide us how to register school in private guthi and what are the document we should submit?

    Reply
  • October 4, 2017 at 12:41 pm
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    i am still confused about the documents to be submitted, can you please provide me the list of required document for primary level boarding school? i request you please……………

    Reply
  • January 22, 2018 at 8:50 pm
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    hello deekshya it was very useful reading all those information could you please tell me is it same for preschool as well please do reply waiting

    Reply
  • April 15, 2018 at 5:35 pm
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    How to register new private school according to new low? please guide us how to register school in private guthi and what are the document we should submit?

    Reply
  • December 11, 2018 at 9:31 pm
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    People are saying now new school opening has been stop, that’s why I want to know that, I can Open New private school or not?

    Reply
  • February 7, 2019 at 9:47 am
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    send me the format of the form to be filled for open a new school or upgrading class

    Reply
  • March 6, 2019 at 9:05 am
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    Hi,

    What is the process of extending classes in establishing a new private school?

    Reply
  • June 24, 2019 at 11:32 am
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    Deekshya can you please provide us the consultancy for school registration at nepalgunj. We will pay you the fees. We are intending to start a school. Need your guidance for the same, you let us know your fees. If you don’t provide the consultancy, please recommend someone else who can get our work done.

    Reply
    • January 15, 2021 at 8:12 pm
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      Deekshya can you please provide us the consultancy for school registration at janakpur. We will pay you the fees. We are intending to start a school. Need your guidance for the same, you let us know your fees. If you don’t provide the consultancy, please recommend someone else who can get our work done.

      Reply

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